Case Study · Technology / Enterprise

Ebrotech Software Solutions

AI Inventory Management System — view product →

The Situation

What things looked like before

Ebrotech delivers technology projects across four countries, and every project came with its own hardware — laptops, servers, networking equipment. Each project team tracked its own assets in its own spreadsheet, which worked fine when the company was small and stopped working the moment it wasn't.

The Pain Points

What was actually going wrong, day to day

Equipment tracked per-project, not company-wide

Every engineering team kept its own spreadsheet, so there was no way to see what equipment existed across the company at any given moment.

Engineers doing asset admin instead of billable work

Updating spreadsheets and chasing down who had which laptop was time taken directly from client-facing engineering work.

Leadership resourcing decisions made blind

When a new project needed hardware, there was no fast way to check what was already available versus what needed procuring.

Equipment handoffs went untracked

As people rotated between projects, equipment often moved with them informally — with no record of where anything actually was.

The Solution

What VRAC put in place

Ebrotech adopted VRAC's own AI-based Inventory Management System — the same platform built for institutional clients like UNDP — to bring every project's equipment into one live view.

One system, every project

All engineering teams log equipment into the same platform, replacing the per-project spreadsheet habit.

Automated allocation tracking

Equipment assignments and procurement are tracked automatically as they happen, not backfilled later.

Company-wide real-time visibility

Leadership can see exactly what equipment exists and where, across every active engagement.

Engineering time back

Asset admin that used to fall on engineers is now handled by the system itself.

The Difference

Before vs. After

Before VRAC

×A separate spreadsheet per project, no company-wide view

×Engineers spending time on manual asset admin

×Resourcing decisions made without real data

×Equipment handoffs between projects went unrecorded

After VRAC

✓One live system covering every engagement

✓Asset tracking automated, engineering time freed up

✓Leadership sees real-time equipment availability

✓Every handoff and allocation recorded automatically

“We build inventory software for a living, and we were still running our own equipment on spreadsheets. Using our own platform internally was overdue.”

RESULT

Eliminated manual asset-tracking spreadsheets and gave leadership real-time visibility into equipment across every active engagement.

Real-time equipment visibility, zero spreadsheets

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