What things looked like before
UNDP runs programme operations across multiple geographies, each managing its own procurement, distribution, and stock. Every one of those sites was tracking inventory the same way most large organisations do by default: spreadsheets, shared over email, reconciled by hand at the end of each cycle.
What was actually going wrong, day to day
Reconciliation ate entire work-weeks
Every cycle, staff spent days manually matching procurement records against physical stock counts across sites.
Shortages surfaced too late
Stock discrepancies were only discovered weeks after the fact — often after they'd already delayed a programme activity.
No single view across sites
Each geography kept its own spreadsheet. There was no way for programme managers to see inventory status across locations at a glance.
Reporting was a scramble
Producing accurate, defensible numbers for donor and oversight reporting meant chasing down and reconciling data from multiple disconnected sources.
What VRAC put in place
VRAC deployed a single AI-based Inventory Management System that every site now feeds into — replacing the spreadsheet-and-email workflow with one live, reconciled source of truth.
Centralised data pipeline
Procurement, distribution, and stock records from every site flow into one platform automatically.
Automated reconciliation
The system matches records and flags mismatches continuously, not once a month.
Real-time dashboards
Programme managers see live inventory status across every location, not last quarter's snapshot.
Reporting-ready data
Numbers are already reconciled and structured, ready for donor and oversight review.
Before vs. After
Before VRAC
After VRAC
Less manual reconciliation effort
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